As a host on Airbnb in 2025, keeping organised is important for getting your bookings organised and avoiding double bookings, as well as managing guest communications. A simple but effective way to stay organised in your hosting is to synchronise your Airbnb calendar with Google Calendar.
This will help you manage bookings from your phone, receive instant booking notifications, and plan your time more efficiently. Whether you are managing a single property or have several properties with many listings, this is an easy way to save yourself hours and hours of manual work in tracking your Airbnb calendars.
In this post, we’ll provide you with a step-by-step guide on how to synchronise Airbnb with Google Calendar seamlessly in 2025, with automation tools and tips that make hosting easier than it’s ever been.
Why Sync Your Airbnb Calendar with Google Calendar?
Airbnb calendar sync helps streamline your hosting workflow. Here’s what you gain:
- Real Time Updates
- Avoid double bookings
- Receive timely reminders
- Automate availability planning
- Easily integrates with other Airbnb Automation tools
Step-by-Step Guide: Sync Airbnb Calendar with Google Calendar (2025 Update)
Step 1: Exporting Airbnb Calendar Link
- Log in to your Airbnb host account on your desktop.
- Go to “Calendar” for the listing you want to sync.
- Click on the Availability settings (gear icon).
- Scroll to the “Sync calendars” section.
- Click “Export calendar”
- Copy the .ics URL that Airbnb provides.
Step 2: Import to Google Calendar
Open Google Calendar on your desktop.
- On the left panel, click the “+” next to Other calendars
- Choose “From URL”
- Paste the .ics URL from Airbnb
- Click “Add calendar”
How Often Does Airbnb Sync with Google Calendar?
The sync isn’t instant. Google Calendar typically refreshes the feed every 8-24 hours. While this works for most hosts, if you need faster updates, consider using third-party tools or Airbnb calendar automation platforms.
Can You Sync Google Calendar Back to Airbnb?
Yes, you can create a two-way sync by:
- Getting the .ics URL from Google Calendar
- Importing it into Airbnb via the “Sync Calendar” or “Import Calendar” feature.
Google Calendar doesn’t update as frequently when used this way, and Airbnb may only pull data every few hours.
The Benefits of Syncing Your Airbnb and Google Calendars
Connecting your Airbnb calendar with your Google calendar isn’t just a convenience; it’s a smart strategy to improve efficiency, minimise mistakes and boost your guest experience.
Here are the benefits of syncing your Airbnb calendar with your Google calendar:
Avoid overlapping bookings
When your calendars are synced, it’s easier to spot overlaps and ensure your availability is always accurate. This helps in avoiding double bookings, which can lead to guest frustration and lost revenue.
Stay in control, anywhere.
With Google Calendar accessible across devices, you can check your schedule and make updates from your mobile phone.
Keep your team in sync.
You can share access to your Google calendar with your co-host and cleaner, leading to better coordination.
Best Tools to Automate Airbnb Calendar in 2025
Want more control beyond Google Calendar? These tools offer advanced Airbnb automation:
AI Your BnB
An AI-powered platform designed specifically for Airbnb hosts. Automate your calendar syncing, streamline guest messaging, and manage multi-platform bookings effortlessly. With AI-driven insights and smart scheduling, AI Your BnB makes hosting hands-free in 2025.
These platforms help prevent double bookings, improve availability accuracy, and offer full Airbnb calendar automation, giving you more time to focus on guest experience.
Syncs multiple platforms (Airbnb, Booking.com, Vrbo) in one dashboard.
Zapier
Set custom workflows like sending booking data to Google Sheets, Slack, or even automated guest communication.
Tokeet
Powerful PMS with deep calendar integrations and revenue management.
How to Choose the Right Channel Manager?
Once you get going with one Airbnb listing, manually linking calendars should be good enough. But as you grow and have several listings or an entire vacation rental business, you’ll find manual syncing is dangerously limited and impractical.
With a robust channel manager, like AI Your BnB, you’ll sync your Airbnb reservations in real-time, across multiple listings with short-term rentals, avoid overbooking, provide a better guest experience and make more money. AI Your BnB all-in-one vacation rental software doesn’t just sync your Airbnb calendar; it facilitates and operates effortless management of most of the functions of your entire rental business in an automated way, from reservation management to guest checkouts.
